The Executive Committee (EXCO) of the QCTO is responsible for the supervision and control of the performance of the functions of the QCTO between QCTO meetings. The EXCO mainly debates internal policies of the QCTO however Council mainly approves them whereas Council debates and approves external policies. The EXCO also deals with any urgent matter between Council meetings.
Subject to the directions of the QCTO, EXCO has the following functions.
Supervise the proper management of all financial matters
Coordinate and supervise the implementation of the policies of the QCTO
Monitor national policy issues and developments and make recommendations on the adoption of policies by the QCTO
Oversee the functioning of committees, and structures of the QCTO and monitor their activities to ensure that they are acting within the terms of any powers delegated to them by the QCTO
Advise on the management of staff employment issues
Consider and monitor budgets strategic and annual performance plans
Monitor the relations and interactions of the QCTO with the National Skills Authority, Umalusi, the Council on Higher Education and South African Qualifications Authority
Perform any other function or duty delegated to it by the QCTO or conferred by the QCTO constitution
Take on the role of the Information Technology Strategy Committee and
Approve actions in line with the Delegations of Authority as approved by Council.
EXCO must ensure that the QCTO complies with the requirements of the Skills Development Act, the Higher Education Laws Amendment Act of 2010, the National Qualifications Framework Act, the Public Finance Management Act, other applicable legislation and the QCTO’s constitution.
EXCO must report to Council at every Council meeting.
Audit and Risk committee
The Audit and Risk Committee provides independent, objective oversight and review. However, it does not assume any management responsibilities or perform any management functions. The Audit and Risk Committee makes decisions on matters relating to the scope of its responsibilities and presents relevant decisions to the Council for ratification.
The Audit and Risk Committee is tasked to assist the Council in discharging its duties relating to the following.
Safeguarding of assets
Council's compliance with legal and regulatory requirements
External auditor’s independence
Performance of the organisation's internal and external auditors functions
Preparation of accurate financial reporting and statements in compliance with all applicable legal requirements and accounting standards; and
Overseeing the quality, integrity and reliability of the QCTO's risk management
The Audit and Risk Committee should assist the Council in carrying out its responsibilities as they relate to the QCTO’s
financial, management and other reporting practices
internal controls and management of risks, and
compliance with laws, regulations, and ethics.
It should also
report to the Council any matter identified during the course of carrying out its duties that it considers significant, and
perform or undertake on behalf of the Council any other tasks or actions as the Council may authorise from time to time.
Occupational Qualifications Committee
The purpose of the Occupational Qualifications Committee is to provide, guide and make recommendations to the QCTO Council on matters relating to occupational qualifications development and registration of Occupational Qualifications on the Occupational Qualifications Sub-Framework (OQSF).
In collaboration with the Occupational Qualifications Management (OQM) Unit of the QCTO, the Occupational Qualifications Committee assumes the following functions and responsibilities as a committee accountable to Council.
Considers evaluated qualifications and part-qualifications for recommendation to Council.
Recommends to Council inputs on policy matters regarding the development of occupational qualifications and part-qualifications.
Provides guidance to the Occupational Qualifications Management Unit on matters relating to registration of occupational qualifications in accordance with the National Qualifications Framework requirements.
Guides the advocacy on registered occupational qualifications and part-qualifications.
Advises on appeals matters relating to occupational qualifications development and registration.
Quality Assurance Committee
The objective of the Occupational Quality Assurance Committee is to provide, guide and make recommendations to the QCTO Council on matters relating to quality assurance of qualifications and part-qualifications on the Occupational Qualification Sub-Framework (OQSF).
In collaboration with the Occupational Quality Assurance Unit of the QCTO, the Occupational Quality Assurance Committee assumes the following functions and responsibilities as a committee accountable to Council.
Provide guidance to the Occupational Quality Assurance Unit on matters relating to its work in establishing, maintaining and improving the standard and quality of provisioning, assessments and certification for qualifications on the OQSF
Provide guidance to Council on all matters related to Occupational Quality Assurance aimed at establishing and improving the standard and quality of provisioning, assessments and certification for qualifications on the OQSF
Receive and consider reports on the quality of provisioning, assessments and certification for qualifications on the OQSF and report on the same to Council
Where applicable, report and advise Council on issues pertaining to statistical research studies planned and/or carried out by the Monitoring and Research units
Approve recommendations from Development Quality Partners regarding Assessment Quality Partners (AQPs) delegations
Consider feedback regarding assessment of occupational qualifications and make recommendations to the QCTO Council
Recommend policy input to the QCTO Council in regard to the functioning of AQPs
Acts as the appeals committee on matters relating to accreditation and assessment